Introduction :
The Executive and Personal Assistant will manage the calendars, travel, and communications for leadership team members. This role requires a proactive, organized individual capable of anticipating needs, managing multiple priorities, and handling executive duties with discretion and professionalism.
What you'll be doing:
Manage the calendars of one or multiple leadership team members, including scheduling meetings, appointments, and conference calls, ensuring alignment with priorities and objectives;
Assist any personal request and need from leadership team members;Proactively anticipate scheduling conflicts and make necessary adjustments to optimize the leadership team members' time and availabilityArrange travel accommodations and itineraries for leadership team members, including flights, accommodations, ground transportation, and any necessary logistics, considering preferences and efficiencyRequest meeting agendas, briefing materials, and necessary documentation for the leadership team members' engagements, ensuring they are well-prepared and equipped for each interactionServe as a liaison between the leadership team members and internal/external stakeholders, managing communication and correspondence efficiently and professionallyAssist with expense reporting, reimbursement requests, and other financial support tasks, ensuring accuracy and compliance with company policies and proceduresProvide personal support, including managing personal appointments and handling personal errands When needed, support the planning and execution of team events which include coordination across cross-functional teams or departmentsEnsure strict confidentiality at all times.
What you need to have:
Availability to work at the Porto office 5 days a week3+ years of experience as an Executive Assistant Availability to perform PA role - inc. running errands, organizing personal and family-related tasks etc.Strong verbal and written communication skills in both Portuguese and EnglishProficiency with office management and meeting scheduling software, including Google Calendar, Gmail, and Zoom What we would love to see:
Consulting background (law firm, banks) or start-up background3+ years of experience as an Personal Assistant To ensure you feel good solving a big Human problem, we offer:
A stimulating, fast-paced environment with lots of room for creativity;A bright future at a promising high-tech startup company;Career development and growth, with a competitive salary;The opportunity to work with a talented team and to add real value to an innovative solution with the potential to change the future of healthcare;A flexible environment where you can control your hours (remotely) with unlimited vacation;Access to our health and well-being program (digital therapist sessions);Remote or Hybrid work policy.
